Executive Support:
- Serve as the primary point of contact for the CEO, managing day-to-day administrative tasks.
- Act as the CEO’s right-hand support, assisting in both personal and professional matters.
- Manage the CEO’s calendar, schedule meetings, appointments, and travel arrangements.
Invoice and Accounting Management:
- Draft and process invoices on time.
- Assist in managing basic accounting functions, including tracking expenses, preparing reports, and reconciling accounts.
Meeting and Contract Management:
- Take and document accurate minutes during meetings, ensuring key points and action items are recorded.
- Track meeting minutes and ensure follow-up on action items and Review, track, and manage contracts, ensuring deadlines and terms are met.
General Office Support:
- Manage and organize office supplies, ensuring the CEO’s office and team members are well-equipped.
- Handle all incoming and outgoing correspondence, including emails, phone calls, and other communication.
- Perform various administrative duties such as filing, organizing documents, and managing databases.
Requirements
Problem-Solving: Strong problem-solving abilities with a proactive approach to resolving issues.
Experience: Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role. Prior experience supporting senior executives or C-level management is preferred.
Organizational Skills: Strong organizational and multitasking abilities, with the capability to manage multiple projects and deadlines simultaneously.
Attention to Detail: Excellent attention to detail and the ability to work with a high level of accuracy and efficiency.
Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other business-related software. Familiarity with accounting software or systems is a plus.
Communication Skills: Exceptional verbal and written communication skills, with the ability to interact with stakeholders at all levels professionally.
Confidentiality: Ability to maintain confidentiality and handle sensitive information with discretion.